EU General Data Protection Regulation (GDPR)

GDPR is a change in data privacy regulation which defines a broad set of rights and principles governing the protection and use of EU citizens’ data, which comes into force on 25th May 2018.

The three main elements of this are: .

  1. Consent must be given for data processing, and the way the data will be used must be stated in a way that is easy for the citizen to understand.

    Personal details, supplied by members when joining The Avicultural Society or renewing their subscription, are saved by the Secretary-Treasurer so that she can:

    • keep a record of current membership numbers and locations around the world
    • post out copies of magazines to paid-up members
    • maintain records of all financial details related to The Avicultural Society.
  2. Organisations must clearly state what data is being processed, how it is being processed and with what other organisations the data might be shared.

    Members’ information held by the Secretary-Treasurer on her own personal computer and backed up on a USB memory stick,

    • Name
    • Postal address
    • Telephone number (if supplied)
    • E-mail address (if supplied)
    • When (date), how much and how (PayPal, bank cheque, cash or bank payment) subscriptions were paid.

    This information might be seen by other committee members of The Avicultural Society if this would help with the smooth running of the society, but will not be shown to other members, or to any person or organisation outside The Avicultural Society. Contact details of a member may be passed to someone else so that they can communicate with each other, but only at the request of the member concerned.

  3. Citizens have a right to be forgotten. That is, they can request that all copies of their data be deleted. They also have a right to be easily able to transfer their data from one organisation to another.

    Members can resign from The Avicultural Society at any time by informing the Secretary-Treasurer. Names of members for any given year will be kept in order to determine continuity of membership. Other details will be deleted. The Avicultural Society does not hold any personal data which members could transfer to any other organization.

Kate Atwell
The Avicultural Society